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Document Management

Upload

Upload documents manually, via drag-and-drop, or through the Supplier Gate

Manual Upload

  1. Navigate to Documents.
  2. Click + Upload Document.
  3. In the upload dialog, click Browse or drag and drop your file.
  4. Supported formats: PDF, PNG, JPG, XML (Pohoda, Superfaktura, Omega, Ikros, Proluc, Helios).
  5. Select the Document Type (Invoice, Delivery Note, Contract, etc.).
  6. Click Upload.

The document enters the processing queue immediately.

Drag-and-Drop Upload

You can drag one or more files directly onto the document list page. A drop zone appears when you drag files over the page. Release to start uploading all files simultaneously.

Upload Queue

After uploading, you can monitor progress in the Upload Queue panel (bottom of the screen). Each file shows its processing status:

StatusDescription
QueuedWaiting to be processed
ProcessingAI/OCR extraction is running
ReadyExtraction complete, awaiting your review
ErrorProcessing failed — click for details

Supplier Gate Intake

Documents submitted by suppliers through the Supplier Gate appear automatically in the upload queue. They are tagged with the supplier's name and marked as Supplier Submission.

Bulk Upload

To upload multiple documents at once:

  1. Click + Upload Document.
  2. Select multiple files using Ctrl+Click (Windows/Linux) or Cmd+Click (macOS).
  3. Click Upload.

Each file is processed independently.

Supported File Formats

FormatNotes
PDFStandard PDF invoices and documents
PNG / JPGScanned documents — OCR is applied
XML (Pohoda)Direct import from Pohoda accounting software
XML (Omega)Direct import from Omega
XML (Ikros)Direct import from Ikros
XML (Superfaktura)Direct import from Superfaktura
CSV (Proluc)Direct import from Proluc
XML (Helios)Direct import from Helios

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