Supplier Gate
Self-service supplier portal — registration, login, and document submission flow
The Supplier Gate is a dedicated portal where your suppliers can register and submit documents (invoices, delivery notes, etc.) directly into Acadsys without needing a full user account.
Supplier Registration
Suppliers can self-register at the Supplier Gate URL provided by your organisation.
- The supplier navigates to the Supplier Gate URL.
- They click Register and fill in their company details (name, IČO, email).
- After submission, the registration is reviewed by an Administrator.
- Once approved, the supplier receives a confirmation email with login credentials.
Alternatively, an Administrator can create a portal login directly from the supplier record — see Suppliers → Supplier Portal Login.
Document Submission Flow
Once logged in to the Supplier Gate, a supplier can:
- Click + Submit Document.
- Upload the document file (PDF, XML, or supported accounting format).
- Fill in any required metadata (invoice number, date, amount).
- Click Submit.
The document enters the Acadsys upload queue and is processed like any other uploaded document. The supplier can track the status of their submissions in the My Submissions tab.
Supplier Gate Administration
Contact your system administrator to configure Supplier Gate settings such as the portal URL, auto-approve registrations, allowed file types, and notification email.