Invoices
Creating an Invoice
How to manually create an invoice in Acadsys
In addition to uploading scanned or electronic invoices, you can create invoices manually.
Steps
- Navigate to Invoices.
- Click + Create.
- Fill in the invoice form:
General Information
| Field | Required | Description |
|---|---|---|
| Counter | ✓ | Invoice counter series (determines invoice numbering) |
| Purchaser / Consumer | ✓ | Select an existing consumer or enter details manually |
| Payment Method | Bank transfer, cash, card, etc. | |
| Delivery Method | Postal item, courier, pick-up, etc. | |
| Issue Date | ✓ | Date on the invoice |
| Delivery Date | ✓ | Date of delivery of goods or services |
| Due Date | ✓ | Payment due date |
| Constant Number | Constant symbol for bank payment | |
| Variable Number | Variable symbol for bank payment | |
| Order Number | Reference to the related order number | |
| IBAN | Supplier bank account (auto-filled from company settings) | |
| SWIFT | Bank SWIFT/BIC code | |
| Intro Text | Introductory text printed on the invoice | |
| Final Text | Closing text printed on the invoice | |
| Language | ✓ | Invoice language (sk / en) |
Line Items
Click + Add Line Item to add itemised content:
| Field | Description |
|---|---|
| Description | Item or service description |
| Quantity | Number of units |
| Unit | Unit of measure (e.g., pcs) |
| Unit Price | Price per unit (net, before VAT) |
| VAT Rate | Applicable VAT rate (%) |
| Additional Text | Optional line-level note |
The form calculates net total, VAT amount, and gross total automatically.
- Review the totals in the summary panel.
- Click Save to save the invoice.